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THE ASSOCIATION FOR GLOBAL LOGISTICS AND TRANSPORTATION

(NDTA)

SAN ANTONIO CHAPTER

P.O. Box 171394 l San Antonio TX  78217 l ndta-satx.org

OFFICERS AND BOARD OF DIRECTORS MEETING MINUTES

 1 December 2011

1.   OPENING REMARKS:  The December 2011 board meeting was held at Grady’s BBQ #4, 6510 San Pedro, San Antonio TX 78216.  Chapter President Bill Fisher opened the meeting at 11:52. 

2.   ATTENDANCE:  Quorum was met (at least 25% of the elected board, or six voting members).

a.   BOARD MEMBERS (“X” indicates members in attendance):

b.   NON-VOTING MEMBERS (“X” indicates members in attendance)

c.   Guests:  Ryan Garcia from Marriott Hotels.

3.   SECRETARY’S REPORT (Chet Teel):  The board reviewed the minutes of the 3 Nov 11 meeting, which were approved as written.  An electronic copy of the minutes will be sent to the Webmaster, Rufus Reed, for posting on the chapter web site.

• Board voted to purchase 3 additional horseshoe business card holders as speaker gifts.  Chet will work with Debbie Arnold to get them.

4.   TREASURER’S REPORT (Carolyn Salmans):  Carolyn provided a summary of transactions and current account balances for the month.  The board approved the report as read.

• $3,000 transferred from Checking into the Short Term Bond Fund.

• Carolyn is still looking into a new bank and new physical address.

5.   COMMITTEE REPORTS:

a.   Programs (VP1, VACANT):  Bill Fisher provided an update of upcoming events.

·         10 Dec 11:  Wreaths Across America, 1100, Ft Sam Houston Cemetery (Wesley Salmans)

o   Ceremony at 1100, wreath placement to follow

·         24 Jan 12: Tullos Wells, VP Lone Star Rail, will discuss a proposed high-speed train between San Antonio and Austin.  Board voted to have the event at Pompeii Italian Grill at 11:30. (Bill Fisher)

·         12 Feb 12:  Scholarship Bowling Tourney, AMF Austin Hwy. (Paul Davis)

·         23 Feb 12:  Center for the Intrepid – Tour for NDTA (Bill Fisher)

·         March 2012:  Board voted to skip the March activity since there are two in Feb.

·         April 2012:  TBD.

·         May 2012:  National Transportation Week

o   Date TBD:  Scholarship Dinner

o   19 May:  NDTA 10K/5K Run/Walk  (Adam Pincus)

·         Sep 2012:  NDTA Forum, Anchorage

·         Sep 2013:  NDTA Forum, San Antonio (National will assist starting early 2013)

b.   Membership (VP2, VACANT): Rufus reports membership is 140, up from 138 last month.

c.   Social (VP3, Debbie Arnold):  Christmas party has been cancelled.  Debbie will book the Pompeii Grill for the January Membership Meeting.

d.   Welfare (VP4, Adam Pincus):  Adam had a cold, but didn’t send himself flowers.

e.   Scholarship Bowling Tourney (Paul Davis):  Still on track for 12 Feb 12.  Flyers will go out next month.  Start forming your teams!

f.    A‑35 (Heather Humphrey):  Wounded Warrior Breakfast was a huge success!

·         15 volunteers served 30 warriors and family members; thanks to Heather for organizing the event!

·         May consider doing a BBQ next year, because 0900 is late for breakfast.

g.   Marketing (Adam Pincus):  Adam and Paul will start planning what to purchase for the upcoming Bowling Tournament.

h.   Publicity (Darryl Hamilton):  Nothing to Report.

i.    Awards (Rufus Reed):  Nothing to Report.

j.    Scholarship (Richard Pearson):  Chet is still sorting and scanning the files from previous years.  He will provide it to Richard at the next meeting.

·         Initial notification should go out by the end of January to ensure enough time to submit for National awards.

·         The number of scholarships awarded depends on the number and quality of applications.  There have been years with NO scholarship awards.

·         The board discussed sponsoring a scholarship at a school, but will reconsider this once the scholarship fund is built up more.

k.   Nominating Committee (Jon Simms):  Still looking for a 1st VP and 2nd VP to finish out this term.  Committee will start in February soliciting nominees for the next term.

l.    Wreaths Across America (Shorty Salmans):  Ceremony is 10 Dec 11 @ 1100.

·         Bob Joyce shared pictures of a special wreath placement at the graves of his father and brothers at North Grove, MA.  Shorty was happy to assist with arranging this.

·         Judy Carlile, the WAA Coordinator for Ft Sam Houston National Cemetery, says she expects over 900 grave-specific placements, up from 500 last year.

·         Really need help from everyone, because it takes a long time to place wreaths.

·         Shorty and Carolyn spent time at the Army Retirement Center, and there is a LOT of interest in WAA.  Next year, we will tap into the many retirement centers for wreath sponsorships.

6.   OLD BUSINESS:  

a.   By-Law Review (Rufus Reed):  Chet will provide Rufus a Word document to compile all the changes into.  Rufus will provide Chet with a final draft to send out with the January Membership Meeting flyer.

b.   Vacant positions:  Still looking for volunteers to fill the 1st VP and 2nd VP positions.

c.   5k Walk/Run:  Moving forward on a 19 May 2012 event.

·         Operation Homefront is on board; meeting scheduled 19 Dec 2011 to discuss.

·         Soler’s Sports has committed to support our run, even though they have the Bike to the Bay that same day.

·         Brackenridge is already booked 19 May, so we need to find a backup location.

·         McAllister Park is available, but it gets congested on weekends due to soccer games.

·         Soler’s Sports has several locations which have been already been marked events.

·         Other suggestions: Eisenhauer Park, Rack Space, UTSA.

7.   NEW BUSINESS:  None to report.

8.   CLOSING REMARKS:

a.   The next board meeting is 5 Jan 2012, 11:30-12:30, at Grady’s BBQ #4, 6510 San Pedro, San Antonio TX 78216.

b.   Next Membership Event:  Wreaths Across America, 10 Dec, 1100, Ft Sam Houston National Cemetery.

c.   Meeting adjourned at 12:32 PM.

APPROVED AS CORRECTED BY THE CHAPTER BOARD OF DIRECTORS, 5 JANUARY 2012.

      \\SIGNED\\

CHESTER M. TEEL

Secretary

San Antonio Chapter

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